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How To Keep A Mileage Log Like A Pro

How To Keep A Mileage Log Like A Pro

Keeping a mileage log like a pro can help you to maximize the benefits of maintaining an accurate record of your mileage. Using MileageWise takes the guesswork out of keeping track of your mileage and automates the process without even having to think about it.

Why is it important to maintain an accurate mileage log?

It’s crucial to keep or retrospectively create a mileage log for a number of reasons.

  1. Tax purposes: You can write off your vehicle expenses if you use your personal vehicle for work-related travel. You must maintain a mileage log in order to accurately record the number of miles traveled for business purposes, according to the IRS.
  2. Reimbursement: If you drive your own car to work, your employer might pay you back for the miles you put on it. You must keep an accurate mileage journal in order to get an exact reimbursement.
  3. Audit Protection: If you are ever audited by the IRS, having an accurate mileage log can help prove your business use of your vehicle.

Maintaining an accurate mileage log is essential for tax purposes, reimbursement, and audit protection.

What information should be included in a mileage log for tax purposes?

For tax purposes, your mileage log should include the following information:

  1. Date of the trip: The date when the trip occurred.
  2. Starting point and destination: The starting point and destination of the trip, including the address or the name of the location.
  3. Purpose of the trip: The reason for the trip, whether it was for business, medical, charitable, or personal purposes.
  4. Starting odometer reading: The initial starting odometer reading at the start of the trip. 
  5. Ending odometer reading: The ending odometer reading at the end of the trip.
  6. Total miles driven: The total number of miles driven for the trip.
  7. Business miles driven: If the trip was for business purposes, the total number of miles driven for business purposes should be recorded separately.

It’s important to remember that the IRS needs detailed records to prove that car expenses can be deducted.

Without an accurate mileage log that includes the required information, you may not be able to take the deduction or may be subject to penalties and fines if audited. Therefore, it is important to keep a detailed and accurate mileage log for tax purposes.

What are some common mistakes to avoid when maintaining a mileage log?

Maintaining an accurate mileage log is crucial for tax purposes, reimbursement, and other reasons. Here are some errors you should avoid when keeping a mileage log:

  1. Not recording all trips: Failing to record all trips, including personal and business trips, can result in inaccurate mileage logs and potential issues during tax audits.
  2. Not recording all relevant information: It’s important to record all relevant information, such as the date, starting and ending points, the purpose of the trip, total miles driven, and business miles driven (if applicable).
  3. Not updating the mileage log regularly: Waiting too long to update your mileage log can lead to forgotten trips and inaccurate information. It’s best to record your mileage regularly, preferably at the end of each day.
  4. Estimating mileage: It’s important to record the actual mileage driven instead of estimating it. Estimations can result in inaccuracies and potential problems during tax audits.
  5. Not keeping supporting documentation: Supporting documentation, such as receipts for fuel, repairs, and maintenance, is important to support the accuracy of your mileage log. Failing to keep this documentation can result in potential problems during tax audits.
  6. Not separating personal and business trips: It’s important to separate personal and business trips to accurately record your business mileage for tax purposes. Failure to do so could lead to issues during tax audits.

By avoiding these common mistakes, you can keep an accurate mileage log and avoid problems during tax audits or other times when an accurate record of your mileage is needed.

MileageWise: The solution to max out your mileage logging game

With its wealth of features and advantages, MileageWise is a highly regarded mileage monitoring app (available on the App Store & Google Play, too) that can help you get the most out of your mileage logging. Here are some of the factors that make MileageWise the best choice for maximizing your mileage logging:

  1. Precise mileage tracking: MileageWise tracks your mileage with the help of cutting-edge GPS tracking technology, making sure you don’t miss any excursions or lose any significant tax deductions.
  2. Automated trip logging: With MileageWise, you don’t have to manually record your trips. The app automatically detects when you’re driving and logs your trips, making it easy to keep track of your mileage.
  3. Comprehensive expense tracking: MileageWise offers comprehensive expense tracking, allowing you to easily record and categorize all your expenses related to your vehicle, including fuel, maintenance, repairs, and more.
  4. Customizable reports: MileageWise allows you to create custom reports that can be tailored to meet your specific needs. You can generate detailed reports on your mileage, expenses, and other data, which can be exported for tax purposes or other needs.
  5. Integration with popular accounting software: MileageWise seamlessly integrates with popular accounting software such as QuickBooks, Xero, and FreshBooks, making it easy to sync your mileage and expense data with your accounting software.
  6. User-friendly interface: MileageWise was voted the most user-friendly interface that is simple to use, even for those who are not tech-savvy.

Overall, MileageWise is a great way to track mileage because it offers accurate mileage tracking, automated trip logging, full expense tracking, customizable reports, integration with popular accounting software, and an easy-to-use interface. With MileageWise, you can easily and efficiently maximize your mileage logging game.

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